Exhibitor Resources

GEAPS Exchange is a great place to make new connections in the grain industry. Here is a collection of resources to help you get the most out of your Exchange experience.

Exhibit at GEAPS Exchange 2023

2023 Exhibiting Information

Booth Payments

Booth Payments

Down Payment (50%) is due by October 25, 2022 or upon reservation of booth space. 

Final payments for booths at Exchange 2023 are due on December 1, 2022. If you have not done so already make sure to submit payment to retain your space. 

Click here to view your Exhibitor Console

Cancellation Policy

Cancellation Policy: Cancellation Deadline is December 1, 2022. Refunds for exhibit space will not be given after this date unless special circumstance occur. In the event that the show is physically sold out (no room for expansion) and there is an established waiting list, refunds will be given on a 1:1 basis less 10% of the rental fee paid. 

Contract Rules

Download  a copy of the contract rules for GEAPS Exchange 2023.  – coming soon! 

Register Booth Workers

If you are working at a booth for your company, you must register individually. 

Each exhibiting company receives two complimentary exhibitor registrations per each 100 square feet of booth space reserved. Additional exhibitor registrations must be purchased at a special reduced rate. 

Exhibitors cannot register with Expo discount coupons or Expo-only passes. 

Register booth staff here – coming soon!

Insurance

Proof of General Liability Insurance Requirement

All exhibiting companies are required to provide proof of general liability insurance. Companies who do not provide us with this proof will not be allowed to enter the exhibit hall. If you have not done so already, please email your proof of general liability insurance to conferences@geaps.com. 

Please note these special requirements for the certificate: 

  • One, the certificate must cover “Commercial General Liability” insurance. 
  • Two, the certificate must cover the dates of February 23-March 1, 2023. 
  • Three, the limit for each occurrence must be set at a minimum of $1,000,000. 
  • Finally, both GEAPS and Kansas City need to be included on the certificate as additional insureds. The language would look like this, “Grain Elevator and Processing Society (GEAPS) and the City of Kansas City, Missouri are additional insureds with respect to the insured’s exhibit at the 2023 GEAPS Exchange.”You may also purchase a pre-filled online certificate for $65.00 through  John Buttine Insurance Inc 
Facility Information

Kansas City Convention Center
301 West 13th Street, Kansas City, MO 64105

Exhibit Halls: Halls C,D,E
Ceiling Height:  Varies from 33’ – 42’
Floor limits: 300 lbs per sq ft

End-Caps

End-Caps

The aisles run vertically on this floor plan, so if you reserve a 20 ft. wide exhibit space that is positioned perpendicularly to the vertical aisles, end-cap design rules will apply . 

Design Rules 

Marketing Resources

Marketing Tool Kit

GEAPS has put together a collection of assets for your use in promoting your booth for GEAPS Exchange 2022. View Here

Become A Sponsor

GEAPS Exchange is a great opportunity to share your brand with the industry!  Our flexible sponsorship program ensures you are able to get the most brand exposure out of your marketing budget with options that match your goals.

On-Site Schedule for Exchange 2022

Large Equipment Move-In

All large equipment booths must schedule an appointment to move-in. Large equipment is defined as anything that requires ground unloading off of a flatbed or lowboy, or anything that warrants additional room to unload. To make an appointment, or see if you qualify to move-in on Wednesday or Thursday, contact Hargrove by email or at (301) 306-4627.

No Suitcasing Policy

If an attendee who is not officially representing any company showcasing in the Exchange exposition [a company registered as a trade-show exhibitor] is observed to be soliciting business from an attendee who is also not registered as a trade-show exhibitor, in the exposition hall or any other public space or facility under GEAPS’ Exchange show management, or in violation of any provision of this policy, that person will be asked to leave the facility or space immediately. Penalties may also be applied. Observed violations should be reported to GEAPS’ Exposition Services Manager.

GEAPS recognizes that “suitcasing” may also take the form of commercial activity conducted from a hotel guest room; a restaurant, club, or other public place of assembly over which GEAPS has no management control. This policy applies to only GEAPS’ events at venues including sites, facilities or portions of facilities under GEAPS show management to include any event, facility or space reserved by or for GEAPS. Read the full policy.

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Thursday, February 23, 2023

Set-Up: Large Equipment By Appointment Only

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Friday, February 24, 2023

Set-Up: Large Equipment By Appointment Only

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Saturday, February 25, 2023

Set-Up: 7 a.m. – 5 p.m. Aisle carpet will be laid Saturday at 5 p.m., please clear the aisles.

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Sunday, February 26, 2023

Set-Up: 6:30 a.m. – 9:45 a.m. Exhibits must be show-ready by 9:45 a.m.

Hall Open to Exhibitors: 6:30 a.m. – 6 p.m.

Show Open: 11:15 a.m. – 6 p.m.

Lunch: Noon – 1pm

Welcome Reception: 4:30 p.m. – 6 p.m.

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Monday, February 27, 2023

Hall Open to Exhibitors: 7 a.m. – 5 p.m.

Show Open: 10:00 a.m. – 3 p.m.

Lunch: Noon – 1pm

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Tuesday, February 28, 2023

Hall Open to Exhibitors: 7 a.m. – 7 p.m.

Show Open: 10:00 a.m. – 1:45 p.m.

Lunch: 11:30 am – 12:30 pm

Tear-Down: 1:45 p.m. – 7 p.m. Tear-down is not allowed prior to 1:45 p.m. on Tuesday.

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Wednesday, March 1, 2023

Tear-Down: 8 a.m. – Noon

Register Booth Staff

Learn Alongside Attendees

Take a break from the Expo Hall by attending a GEAPS Exchange education session. Exhibitor registration includes access to all education giving you the ability to learn alongside your customers.

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