Exhibitor Resources

GEAPS Exchange is a great place to make new connections in the grain industry. Here is a collection of resources to help you get the most out of your Exchange experience.

Exhibit at GEAPS Exchange 2020

Contracts and Services


Exhibitor Kit

This fall each exhibitor contact will receive an email from Hargrove Inc with instructions on how to order booth furnishings, electrical, etc. Keep an eye out. If you need this email re-sent please email conferences@geaps.com.

Booth Payments

Final payments for booths at Exchange 2020 were due on Sept. 5, 2019. If you have not done so already make sure to submit payment to retain your space.

Material Handling Fees

Download a copy of the material handling fees schedule for GEAPS Exchange 2020.


Submitting proof of general liability insurance is a requirement for all exhibitors. Please submit your certificate by Sept. 5, 2019. If your certificate will expire between then and Exchange, please let us know when we can expect the renewal. Please send all certificates to Whitney Bey. If you wish to purchase a pre-prepared certificate online, we have arranged this option through John Buttine Insurance Inc.

Please double check that all certificates meet the following requirements:

  • One, the certificate must cover “Commercial General Liability” insurance.
  • Two, the certificate must cover the dates of March 19-25, 2020.
  • Three, the limit for each occurrence must be set at a minimum of $1,000,000.
  • Finally, both GEAPS and Minneapolis need to be included on the certificate as additional insureds. The language would look like this, “Grain Elevator and Processing Society (GEAPS), the city of Minneapolis, its officers, agents and employees are additional insureds with respect to the insured’s exhibit at the 2020 GEAPS Exchange.”


Contract Rules

Download a copy of the contract rules for GEAPS Exchange 2020.


Large Equipment Move-In

All large equipment booths must schedule an appointment to move-in.  Large equipment is defined as anything that requires ground unloading off of a flatbed or lowboy, or anything that warrants additional room to unload.

To make an appointment, or see if you qualify to move-in on Thursday or Friday, contact Hargrove by email or at (301) 306-4627.

MSP Union Rules

Download a copy of the Minneapolis Union Rules for GEAPS Exchange 2020.


Parking is easy to find at the conveniently located Minneapolis Convention Center. In addition to metered parking, there is a wide selection of off-street parking to choose from within easy walking distance – most of these are parking ramps that are connected to the Minneapolis Convention Center by skyway.

The address is: 1301 Second Avenue South, Minneapolis, MN 55403

For additional details, including driving directions and a list of parking options, visit the Convention Center Parking page.

Marketing Resources


Marketing Tool Kit

GEAPS has put together a collection of assets for your use in promoting your booth for GEAPS Exchange 2020. Click to download the GEAPS Exchange 2020 Marketing Kit.

Manage Your Online Profile

Each exhibitor contact should have received an email with instructions on managing your online company profile. The information you list in your online profile appears in our interactive expo floor plan. Attendees can use the floor plan to learn more about your company and see where your exhibit space is located at Exchange. You can update your online profile at any time, and changes are published online in real-time.

Booth Design Rules

 Download a copy  of the booth design rules for use when designing your space at Exchange.


New for GEAPS Exchange 2020 we no longer have a “sample size” rule in place for food and beverage giveaways.

Register Booth Workers

If you are working at a booth for your company, you must register individually.

Each exhibiting company receives two complimentary exhibitor registrations per each 100 square feet of booth space reserved. Additional exhibitor registrations must be purchased at a special reduced rate.

There is a lower member rate for over-allowance registrations.  To ensure you get the most value, be sure to register your non-members first with your complimentary registrations.

Exhibitors cannot register with Expo discount coupons or Expo-only passes.

Register booth staff here.

Housing & Request-A-Block

Exhibitors who need to book 10 or more rooms booth workers can request their own block of rooms. These rooms will be guaranteed to the exhibitor. Exhibitors can manage the reservations in their block, including the names of booth workers, making changes and cancellations.

The GEAPS Exchange hotel room block is open. Book Now. From the housing page, select Exhibitor and follow the prompts. You will be asked to provide a password, which is set as your company’s primary contact’s last name. From your housing dashboard you will be able to enter your booth workers’ names and manage their reservations. You can enter up to nine rooms. If you need 10 or more rooms, you will be directed to complete an Exhibitor Request-a-Block. For more details on this option please visit the hotel info page. Some important things to keep in mind:

  • The reservation deadline is Feb. 20, 2020. Reservations made after this deadline are subject to space and rate availability.
  • A major credit card is required in order to make a reservation.
  • The room block cancellation deadline is Feb. 6, 2020. Any cancellations made after this date will incur a $200 fee per reservation.

On-Site Schedule for Exchange 2020

Large Equipment Move-In

All large equipment booths must schedule an appointment to move-in. Large equipment is defined as anything that requires ground unloading off of a flatbed or lowboy, or anything that warrants additional room to unload. To make an appointment, or see if you qualify to move-in on Thursday or Friday, contact Hargrove by email or at (301) 306-4627.

No Suitcasing Policy

If an attendee who is not officially representing any company showcasing in the Exchange exposition [a company registered as a trade-show exhibitor] is observed to be soliciting business from an attendee who is also not registered as a trade-show exhibitor, in the exposition hall or any other public space or facility under GEAPS’ Exchange show management, or in violation of any provision of this policy, that person will be asked to leave the facility or space immediately. Penalties may also be applied. Observed violations should be reported to GEAPS’ Exposition Services Manager.

GEAPS recognizes that “suitcasing” may also take the form of commercial activity conducted from a hotel guest room; a restaurant, club, or other public place of assembly over which GEAPS has no management control. This policy applies to only GEAPS’ events at venues including sites, facilities or portions of facilities under GEAPS show management to include any event, facility or space reserved by or for GEAPS. Read the full policy.


Thursday, March 19, 2020

Set-Up: Large Equipment By Appointment Only


Friday, March 20, 2020

Set-Up: Large Equipment By Appointment Only


Saturday, March 21, 2020

Set-Up: 7 a.m. – 5 p.m. Aisle carpet will be laid Saturday at 5 p.m., please clear the aisles.


Sunday, March 22, 2020

Set-Up: 6:30 a.m. – 9:45 a.m. Exhibits must be show-ready by 9:45 a.m.

Hall Open to Exhibitors: 6:30 a.m. – 6 p.m.

Show Open: 11:15 a.m. – 6 p.m.

Lunch: Noon – 1 p.m.

Welcome Reception: 4:30 p.m. – 6 p.m.


Monday, March 23, 2020

Hall Open to Exhibitors: 7 a.m. – 5 p.m.

Show Open: 9:45 a.m. – 3 p.m.

Lunch: Noon – 1 p.m.


Tuesday, March 24, 2020

Hall Open to Exhibitors: 7 a.m. – 7 p.m.

Show Open: 9:45 a.m. – 1:45 p.m.

Lunch: 11:30 a.m. 12:30 p.m.

Tear-Down: 1:45 p.m. – 7 p.m. Tear-down is not allowed prior to 1:45 p.m. on Tuesday.


Wednesday, March 25, 2020

Tear-Down: 8 a.m. – Noon

Register Booth Staff

Learn Alongside Attendees

Take a break from the Expo Hall by attending a GEAPS Exchange education session. Exhibitor registration includes access to all education giving you the ability to learn alongside your customers.

General FAQs

If you have a general Exchange question that isn't answered here, please reach out and we would be happy to assist.

Attendee Inquiries:

Exhibitor Inquiries:

What is GEAPS?

The Grain Elevator and Processing Society (GEAPS) is an international association that supports its members and the industry by serving as The Knowledge Resource for the world of grain handling and processing industry operations.

GEAPS addresses the industry’s critical grain handling, storage and processing operations needs by providing the finest networking, professional development programs, and access to a global marketplace of equipment, services and technology solutions providers.

GEAPS global network of industry professionals includes more than 2,500 individual members from about 1,150 companies.

Learn more about GEAPS.

What is the GEAPS Exchange?

The GEAPS Exchange is an annual International Technical Conference and Exposition.

Each year thousands of attendees gather at the conference to learn about the latest topics affecting the industry and explore innovative new products and services in the Expo Hall. The location of the Exchange changes from year to year.

When and where is GEAPS Exchange 2020?

GEAPS Exchange 2020 runs from Saturday, March 21 through Tuesday, March 24. It will be held at the Minneapolis Convention Center in Minneapolis, Minnesota.

The address is: 1301 2nd Ave. S., Minneapolis, MN 55403

Who attends GEAPS Exchange?

Attendees come from all aspects of the grain industry, including suppliers and those in the grain handling and processing industry. Operations professionals include those directly engaged in grain handling, feed, milling and processing operations. Suppliers represent businesses or organizations that supply equipment, products or services to the grain handling, feed, milling and processing industries.

The annual conference also draws safety professionals, government officials and academia related to the industry. It is also an excellent opportunity for students seeking degrees related to grain handling, milling, feed and processing industries to make connections in the industry.

Why should I attend GEAPS Exchange?

GEAPS Exchange is the best place to learn about the industry, build your professional network and browse products and services.

The educational program includes nearly 40 hours of education covering the latest trends and technologies in the industry.

Special events give you an opportunity to network and reinforce existing relationships.

The Expo Hall features over 350 exhibitors presenting their products and services.

If you work in the grain industry, Exchange is a great way to improve operations, build your network and enhance your skills!

What is the dress attire for the Exchange?

The suggested attire for all conference functions is business casual. Ties, suits and other business attire are also appropriate, but not necessary. The exception is the President’s Reception and Banquet held Tuesday evening, which is semi-formal (not black tie).

What social and networking events happen during the Exchange?

The Exchange is a great opportunity to network with your peers and build your professional network. Social events include:

  • Welcome Mixer for First Time and International Attendees
  • Get-Acquainted Party
  • Welcome Reception
  • President’s Reception and Banquet

For more information on these events, check out the complete list of social events.

Can I bring a significant other/family member/friend/etc.?

Yes! GEAPS Exchange has a great companion program for those that are joining their spouses/partners and want to enjoy the host city. We offer base and full companion packages. All companions will have access to the Expo Hall.

If your companion does not wish to attend any tours or visit the Expo, they can feel free to explore the host city on their own.

When and where are future Exchanges?

GEAPS Exchange 2021: Columbus, Ohio, February 20-23

GEAPS Exchange 2022: Kansas City, Missouri, March 26-29

GEAPS Exchange 2023: Kansas City, Missouri, February 25-28

GEAPS Exchange 2024: Kansas City, Missouri, February 24-27

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