Exhibitor Resources

GEAPS Exchange is a great place to make new connections in the grain industry. Here is a collection of resources to help you get the most out of your Exchange experience.

Exhibit at GEAPS Exchange 2021

2021 On-Site Exhibitor Details

**Exhibit Hall loading docks are accessible from Convention Center Drive, which connects to East Goodale Street, and also have access from I-670. Goodale has access from Short North and High Street at the north end of the building. Martini Restaurant is on the corner of Vine Street and High Street.

High Street between Nationwide and Vine Street will close in the evening starting Friday, August 6 and will re-open on Sunday, August 8.

——–

Exhibitors can set up in the Expo today from 7 a.m. through 5 p.m. You must wear a name badge or setup sticker to get into the Expo, and both are available at the Registration Center starting at 7 a.m. Hargrove will also be able to provide setup stickers.

Delivering Booth Materials to Convention Center via Privately Owned Vehicle (POV)

If you are planning to self-deliver booth materials via an applicable POV, you must check in with the Dock Supervisor at the Convention Center and will be directed to the designated unloading area(s), based on availability. Vehicles must be removed from the dock area within 30 minutes after arrival. Unattended vehicles are subject to be towed at the owner’s expense.

NOTE:  Materials can be hand-carried to/from the booth, or the movement of larger items can be done using nonmotorized, two-wheeled hand trucks or four-wheeled flatbed dollies supplied by the exhibitor. Pallet jacks, forklifts, and motorized equipment are exclusive to Hargrove.

The dock area at the Greater Columbus Convention Center is located at:

North Facility Loading Dock
3 Convention Center Drive
Columbus, Ohio 43215

Trailer/Oversized Vehicle Parking During the Exchange

The Greater Columbus Convention Center will rent space in their marshaling yard lot for overnight trailer/oversized vehicle parking during the Exchange.

The address is:

East Surface Lot
80 East Nationwide Boulevard
Columbus, OH 43215

  • To pre-purchase a parking pass for the East Surface lot, send an email to parking@columbusconventions.com letting them know the size of trailer/vehicle and the duration of time it will be parked (start and end date).
  • Please note that this lot does not have 24/7 security and neither GEAPS, Hargrove nor the Greater Columbus Convention Center is responsible for theft or damage.

2021 Booth Reservation Information

Exchange 2021 Expo Hall Floor Plan

View an online version of the  2021 Expo Hall Floor Plan. This page refreshes every 60 seconds to show booths as they’re being reserved.  You may want to keep an eye on this floor plan leading up to your time to reserve exhibit space to see which booths are still available. By clicking the “+” in the upper right corner of the floor plan you can zoom in to read company names on reserved booths. 

You can also view an online version of the 2021 Expo Hall Floor Plan with a letter that indicates price.  The letter will appear when you hover your mouse over a booth space. See the Exchange 2021 Booth Rental Fees below.

Features labeled on the floor plan include:  

  • Per a COVID-19 safety protocol, there are separate sets of doors for entering and exiting the exhibit hall.  These are both marked in red at the bottom of the floor plan.  
  • The Grain Entrapment Rescue Demo, which will be used for periodic rescue demonstrations with a grain entrapment trailer.  
  • One lunch lounge, which will contain our daily lunch offerings as well as seating.  
  • Four regular lounges, simply labeled “Lounge,” which will house refreshment breaks and tables/seating as distancing rules allow. Smaller lounges and seating areas may appear as the floor plan evolves.  
  • Four Expo Pods,  curtained-off areas offering hands-on learning opportunities scheduled at various times during the expo. The Pod theme is Mobile Technologies for Grain Facilities.  
  • The loading docks at the top of the floor plan.  
h

Last-In/First-Out

The booths between booth 1155 and booth 1460 at the rear of each aisle are designated as last in – first out. Hall Diagram

h

Expo Hall Specs

  • These symbols throughout the expo hall represent columns:  
  • The ceiling height varies from 25’-30’.  
  • The floor load is unlimited.   
h

End-Caps

The aisles run vertically on this floor plan, so if you reserve a 20 ft. wide exhibit space that is positioned perpendicularly to the vertical aisles, end-cap design rules will apply .

Design Rules

 

h

2021 Expo Schedule

Contracts and Services

Exhibitor Kit

Need to order booth furnishings, lead retrieval, electricity, internet, etc?  You can find all the ordering information through the exhibitor kit. All exhibitor contacts received an email with the link to the exhibitor kit. Please contact exhibitorservices@hargroveinc.com with questions.

Click Here To View Exhibitor Kit

Booth Payments

Final payments for booths at Exchange 2021 are due on June 1, 2021. If you have not done so already make sure to submit payment to retain your space.

Material Handling Fees

A copy of the material handling fees schedule for GEAPS Exchange 2021 will be added at a later date.

Insurance

Submitting proof of general liability insurance is a requirement for all exhibitors. Please submit your certificate as soon as possible. If your certificate will expire between then and Exchange, please let us know when we can expect the renewal. Please send all certificates to Julia Kloehn. If you wish to purchase a pre-prepared certificate online, we have arranged this option through John Buttine Insurance Inc.

Please double check that all certificates meet the following requirements:

  • One, the certificate must cover “Commercial General Liability” insurance.
  • Two, the certificate must cover the dates of Aug. 3-11, 2021.
  • Three, the limit for each occurrence must be set at a minimum of $1,000,000.
  • Finally, both GEAPS and Columbus need to be included on the certificate as additional insureds. The language would look like this, Grain Elevator and Processing Society (GEAPS) and SMG, the Franklin County Convention Facilities Authority, and their respective Members, Officers, Directors, Agents and Employees are additional insureds with respect to the insured’s exhibit at the 2021 GEAPS Exchange.”

Contract Rules

Download a copy of the contract rules for GEAPS Exchange 2021.

Logistics

Columbus Union Rules

Download a copy of the Columbus Union Rules for GEAPS Exchange 2021.

Parking

400-500 North High Street Columbus, Ohio 43215

For additional details, visit the Convention Center Parking page.

Z

Large Equipment Move-In

All large equipment booths must schedule an appointment to move-in.  Large equipment is defined as anything that requires ground unloading off of a flatbed or lowboy, or anything that warrants additional room to unload.

To make an appointment, or see if you qualify to move-in, contact Hargrove by email or at (301) 306-4627.

Marketing Resources

m

Marketing Tool Kit

GEAPS has put together a collection of assets for your use in promoting your booth for GEAPS Exchange 2021. Download the GEAPS Exchange 2021 Marketing Kit.

Booth Design Rules

Download a copy  of the booth design rules for use when designing your space at Exchange.

Giveaways

New for GEAPS Exchange 2021 we no longer have a “sample size” rule in place for food and beverage giveaways.

Manage Your Online Profile

The information you list in your online profile appears in our interactive expo floor plan. Attendees can use the floor plan to learn more about your company and see where your exhibit space is located at Exchange.

Exhibitor contacts should have received an email with link to login and update their company online profile. Please contact conferences@geaps.com if you need this email resent.

 

Register Booth Workers

If you are working at a booth for your company, you must register individually.

Each exhibiting company receives two complimentary exhibitor registrations per each 100 square feet of booth space reserved. Additional exhibitor registrations must be purchased at a special reduced rate.

Exhibitors cannot register with Expo discount coupons or Expo-only passes.

Register booth staff here.

On-Site Schedule for Exchange 2021

Large Equipment Move-In

All large equipment booths must schedule an appointment to move-in. Large equipment is defined as anything that requires ground unloading off of a flatbed or lowboy, or anything that warrants additional room to unload. To make an appointment, or see if you qualify to move-in on Tuesday or Wednesday, contact Hargrove by email or at (301) 306-4627.

No Suitcasing Policy

If an attendee who is not officially representing any company showcasing in the Exchange exposition [a company registered as a trade-show exhibitor] is observed to be soliciting business from an attendee who is also not registered as a trade-show exhibitor, in the exposition hall or any other public space or facility under GEAPS’ Exchange show management, or in violation of any provision of this policy, that person will be asked to leave the facility or space immediately. Penalties may also be applied. Observed violations should be reported to GEAPS’ Exposition Services Manager.

GEAPS recognizes that “suitcasing” may also take the form of commercial activity conducted from a hotel guest room; a restaurant, club, or other public place of assembly over which GEAPS has no management control. This policy applies to only GEAPS’ events at venues including sites, facilities or portions of facilities under GEAPS show management to include any event, facility or space reserved by or for GEAPS. Read the full policy.

9

Wednesday, Aug. 4, 2021

Set-Up: Large Equipment By Appointment Only

9

Thursday, Aug. 5, 2021

Set-Up: Large Equipment By Appointment Only

9

Friday, Aug. 6, 2021

Set-Up: 7 a.m. – 5 p.m. Aisle carpet will be laid Friday at 5 p.m., please clear the aisles.

9

Saturday, Aug. 7, 2021

Set-Up: 6:30 a.m. – 9:45 a.m. Exhibits must be show-ready by 9:45 a.m.

Hall Open to Exhibitors: 6:30 a.m. – 6 p.m.

Show Open: 11:15 a.m. – 6 p.m.

Lunch: 11 a.m. – 2 p.m.

Welcome Reception: 4:30 p.m. – 6 p.m.

9

Sunday, Aug. 8, 2021

Hall Open to Exhibitors: 7 a.m. – 5 p.m.

Show Open: 9:45 a.m. – 3 p.m.

Lunch: 11 a.m. – 2 p.m.

9

Monday, Aug. 9, 2021

Hall Open to Exhibitors: 7 a.m. – 7 p.m.

Show Open: 9:45 a.m. – 1:45 p.m.

Lunch: 10:30 a.m. – 1:30 p.m.

Tear-Down: 1:45 p.m. – 7 p.m. Tear-down is not allowed prior to 1:45 p.m. on Monday.

9

Tuesday, Aug. 10, 2021

Tear-Down: 8 a.m. – Noon

Register Booth Staff

Learn Alongside Attendees

Take a break from the Expo Hall by attending a GEAPS Exchange education session. Exhibitor registration includes access to all education giving you the ability to learn alongside your customers.

General FAQs

If you have a general Exchange question that isn't answered here, please reach out and we would be happy to assist.

Attendee Inquiries:

Exhibitor Inquiries:

What is GEAPS?

The Grain Elevator and Processing Society (GEAPS) is an international association that supports its members and the industry by serving as The Knowledge Resource for the world of grain handling and processing industry operations.

GEAPS addresses the industry’s critical grain handling, storage and processing operations needs by providing the finest networking, professional development programs, and access to a global marketplace of equipment, services and technology solutions providers.

GEAPS global network of industry professionals includes more than 2,500 individual members from about 1,150 companies.

Learn more about GEAPS.

What is the GEAPS Exchange?

The GEAPS Exchange is an annual International Technical Conference and Exposition.

Each year thousands of attendees gather at the conference to learn about the latest topics affecting the industry and explore innovative new products and services in the Expo Hall. The location of the Exchange changes from year to year.

When and where is GEAPS Exchange 2021?

GEAPS Exchange 2021 runs from Friday, Aug. 6 through Monday, Aug. 9. It will be held at the Greater Columbus Convention Center in Columbus, Ohio.

The address is: 400-500 North High Street Columbus, Ohio 43215

Who attends GEAPS Exchange?

Attendees come from all aspects of the grain industry, including suppliers and those in the grain handling and processing industry. Operations professionals include those directly engaged in grain handling, feed, milling and processing operations. Suppliers represent businesses or organizations that supply equipment, products or services to the grain handling, feed, milling and processing industries.

The annual conference also draws safety professionals, government officials and academia related to the industry. It is also an excellent opportunity for students seeking degrees related to grain handling, milling, feed and processing industries to make connections in the industry.

Why should I attend GEAPS Exchange?

GEAPS Exchange is the best place to learn about the industry, build your professional network and browse products and services.

The educational program includes nearly 40 hours of education covering the latest trends and technologies in the industry.

Special events give you an opportunity to network and reinforce existing relationships.

The Expo Hall features over 350 exhibitors presenting their products and services.

If you work in the grain industry, Exchange is a great way to improve operations, build your network and enhance your skills!

What is the dress attire for the Exchange?

The suggested attire for all conference functions is business casual. Ties, suits and other business attire are also appropriate, but not necessary. 

What social and networking events happen during the Exchange?

The Exchange is a great opportunity to network with your peers and build your professional network. Social events include:

  • Get-Acquainted Party
  • Welcome Reception
  • President’s Reception

For more information on these events, check out the complete list of social events.

Can I bring a significant other/family member/friend/etc.?

Yes! GEAPS Exchange has a great companion program for those that are joining their spouses/partners and want to enjoy the host city. We offer base and full companion packages. All companions will have access to the Expo Hall.

If your companion does not wish to attend any tours or visit the Expo, they can feel free to explore the host city on their own.

When and where are future Exchanges?

GEAPS Exchange 2022: Kansas City, Missouri, March 26-29

GEAPS Exchange 2023: Kansas City, Missouri, February 25-28

GEAPS Exchange 2024: Kansas City, Missouri, February 24-27

Share This
X