Exhibitor Resources

GEAPS Exchange is a great place to make new connections in the grain industry. Here is a collection of resources to help you get the most out of your Exchange experience.

Exhibit at GEAPS Exchange 2022

2022 Exhibiting Information

Booth Payments

Booth Payments

Down Payment (50%) is due by November 16, 2021 or upon reservation of booth space.

Final payments for booths at Exchange 2022 are due on January 5, 2022. If you have not done so already make sure to submit payment to retain your space.

Click here to view your Exhibitor Console

Cancellation Policy

Cancellation Policy: Cancellation Deadline is February 1, 2022. Refunds for exhibit space will not be given after this date unless special circumstance occur. In the event that the show is physically sold out (no room for expansion) and there is an established waiting list, refunds will be given on a 1:1 basis less 10% of the rental fee paid.

Contract Rules

Download a copy of the contract rules for GEAPS Exchange 2022.

Register Booth Workers

If you are working at a booth for your company, you must register individually.

Each exhibiting company receives two complimentary exhibitor registrations per each 100 square feet of booth space reserved. Additional exhibitor registrations must be purchased at a special reduced rate.

Exhibitors cannot register with Expo discount coupons or Expo-only passes.

Register booth staff here.

Insurance

Proof of General Liability Insurance Requirement

All exhibiting companies are required to provide proof of general liability insurance. Companies who do not provide us with this proof will not be allowed to enter the exhibit hall. If you have not done so already, please email your proof of general liability insurance to conferences@geaps.com.

Please note these special requirements for the certificate:

  • One, the certificate must cover “Commercial General Liability” insurance.
  • Two, the certificate must cover the dates of March 23-31, 2022.
  • Three, the limit for each occurrence must be set at a minimum of $1,000,000.
  • Finally, both GEAPS and Kansas City need to be included on the certificate as additional insureds. The language would look like this, “Grain Elevator and Processing Society (GEAPS) and the City of Kansas City, Missouri are additional insureds with respect to the insured’s exhibit at the 2022 GEAPS Exchange.”

You may also purchase a pre-filled online certificate for $65.00 through  John Buttine Insurance Inc

Facility Information

Kansas City Convention Center
301 West 13th Street, Kansas City, MO 64105

Exhibit Halls: Halls C,D,E
Ceiling Height:  Varies from 33’ – 42’
Floor limits: 300 lbs per sq ft

End-Caps

End-Caps

The aisles run vertically on this floor plan, so if you reserve a 20 ft. wide exhibit space that is positioned perpendicularly to the vertical aisles, end-cap design rules will apply .

Design Rules

Exhibitor Services & Logistics

Exhibitor Kit

Need to order booth furnishings, lead retrieval, electricity, internet, etc?  You can find all the ordering information through the exhibitor kit. All exhibitor contacts received an email with the link to the exhibitor kit. Please contact exhibitorservices@hargroveinc.com with questions.

Click Here To View Exhibitor Kit

Electrical Order Form
Lead Retrieval Order From
Internet Order Form
Design Rules

Make Sure Your Booth Complies with the Exhibit Design Rules

Check your display plans against the Exhibit Design Rules found here.

Exhibit display design policy is a supplement to the “Rules of the Exhibitor Contract” and will be strictly enforced by GEAPS [show management] and the Exchange general services contractor [Hargrove]. Exhibit displays that do not conform to this policy will not be permitted. Non-conforming exhibits/exhibit displays that have not been reconfigured into conformance or removed at least 2 hours prior to the exposition opening to attendees will be removed or reconfigured, by the Exchange general services contractor at the contractor’s discretion in consultation with the Exchange Exhibitor Services On-Site Committee, and at the exhibitor’s expense. Additionally, the exhibitor will also forfeit their “priority list” position [lose all accumulated priority credit to date].

Design Rules Specific to End Cap Booths
If your booths are situated “horizontally” on the floor plan — perpendicular to the numbered, vertical aisles, you need to take special care not to block the view of other exhibits that share an “island” of the floor plan with you. Your maximum 8’ tall showcase or background must be no wider than 10’, and must be centered on the 20’ back boundary of your exhibit space to allow a view past your display on both the left and right.

 

In order to help describe these display rules, we have created a diagram which we hope will help!  As long as your signs/graphics/display assemblies are not taller than the height that the dashed lines indicate for each area of the end cap booth space, you will be in compliance with the height rules. If you are still uncertain about whether your booth design complies with the rules, we would be happy to look at a diagram of your proposed layout as we hope to prevent anyone from having to adjust their display onsite to comply with the rules.

 

Submit a booth diagram with specs. to conferences@geaps.com  if you plan to include structures taller than 16’ and/or physical enclosures as part of your exhibit.  We will share this information with the convention center to make sure it is approved by the facility.

If you have questions regarding the rules, please feel free to contact conferences@geaps.com

Manage Your Online Profile

Update Your Online Exhibitor Profile

The information you display in your online profile will be showcased in our interactive expo floor plan that attendees will use to learn more about your company and see where your exhibit space will be located at Exchange 2022. A link to the interactive floor plan is published on the Exchange website and will also be included in the Exchange mobile app.  You can make changes to your online profile at any time, and they will be published online in real-time.

Login and Update your Online Profile Here!

Remember to click “Save” at the bottom of the page when you’re done entering your info!

 

Profile Upgrades

If you’d like to stand-out even more and increase traffic to your online profile, there are upgrade options that you can purchase. For questions or to purchase a profile upgrade, please contact conferences@geaps.com or call (763) 999-4300.

Exhibit at both Exchange 2021 AND Exchange 2022- you get free upgrades for your profile! Email us to let us know you want to utilize this and we will activate these features. 

Union Labor Rules

Be sure to review the Kansas City Union Rules.

Material Handling Rates

Be sure to review the Material Handling and Labor.

Trailer/Oversize Vehicle Parking

Hargrove will section off a portion of the marshaling yard lot for overnight trailer/oversize vehicle parking during the Exchange.

The address is:
Liberty Lot
1447 Liberty Street
Kansas City, MO 64102

Parking a trailer here is free of charge and is available on a first-come first-serve basis. Please note that this lot does not have security and neither GEAPS nor Hargrove are responsible for theft or damage.

Large Equipment Move-In

All large equipment booths must schedule an appointment to move-in.  Large equipment is defined as anything that requires ground unloading off of a flatbed or lowboy, or anything that warrants additional room to unload.

To make an appointment, or see if you qualify to move-in, contact Hargrove by email or at (301) 306-4627.

Marketing Resources

Marketing Tool Kit

GEAPS has put together a collection of assets for your use in promoting your booth for GEAPS Exchange 2022. View Here

Become A Sponsor

GEAPS Exchange is a great opportunity to share your brand with the industry!  Our flexible sponsorship program ensures you are able to get the most brand exposure out of your marketing budget with options that match your goals.

On-Site Schedule for Exchange 2022

Large Equipment Move-In

All large equipment booths must schedule an appointment to move-in. Large equipment is defined as anything that requires ground unloading off of a flatbed or lowboy, or anything that warrants additional room to unload. To make an appointment, or see if you qualify to move-in on Wednesday or Thursday, contact Hargrove by email or at (301) 306-4627.

No Suitcasing Policy

If an attendee who is not officially representing any company showcasing in the Exchange exposition [a company registered as a trade-show exhibitor] is observed to be soliciting business from an attendee who is also not registered as a trade-show exhibitor, in the exposition hall or any other public space or facility under GEAPS’ Exchange show management, or in violation of any provision of this policy, that person will be asked to leave the facility or space immediately. Penalties may also be applied. Observed violations should be reported to GEAPS’ Exposition Services Manager.

GEAPS recognizes that “suitcasing” may also take the form of commercial activity conducted from a hotel guest room; a restaurant, club, or other public place of assembly over which GEAPS has no management control. This policy applies to only GEAPS’ events at venues including sites, facilities or portions of facilities under GEAPS show management to include any event, facility or space reserved by or for GEAPS. Read the full policy.

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Thursday, March 24, 2022

Set-Up: Large Equipment By Appointment Only

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Friday, March 25, 2022

Set-Up: Large Equipment By Appointment Only

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Saturday, March 26, 2022

Set-Up: 7 a.m. – 5 p.m. Aisle carpet will be laid Saturday at 5 p.m., please clear the aisles.

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Sunday, March 27, 2022

Set-Up: 6:30 a.m. – 9:45 a.m. Exhibits must be show-ready by 9:45 a.m.

Hall Open to Exhibitors: 6:30 a.m. – 6 p.m.

Show Open: 11:15 a.m. – 6 p.m.

Lunch: Noon – 1pm

Welcome Reception: 4:30 p.m. – 6 p.m.

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Monday, March 28, 2022

Hall Open to Exhibitors: 7 a.m. – 5 p.m.

Show Open: 10:00 a.m. – 3 p.m.

Lunch: Noon – 1pm

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Tuesday, March 29, 2022

Hall Open to Exhibitors: 7 a.m. – 7 p.m.

Show Open: 10:00 a.m. – 1:45 p.m.

Lunch: 11:30 am – 12:30 pm

Tear-Down: 1:45 p.m. – 7 p.m. Tear-down is not allowed prior to 1:45 p.m. on Tuesday.

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Wednesday, March 30, 2022

Tear-Down: 8 a.m. – Noon

Register Booth Staff

Learn Alongside Attendees

Take a break from the Expo Hall by attending a GEAPS Exchange education session. Exhibitor registration includes access to all education giving you the ability to learn alongside your customers.

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