Exhibitor Resources

GEAPS Exchange is a great place to make new connections in the grain industry. Here is a collection of resources to help you get the most out of your Exchange experience.

Exhibit at GEAPS Exchange 2022

2021 Booth Reservation Information

Exchange 2021 Expo Hall Floor Plan

View an online version of the  2021 Expo Hall Floor Plan. This page refreshes every 60 seconds to show booths as they’re being reserved.  You may want to keep an eye on this floor plan leading up to your time to reserve exhibit space to see which booths are still available. By clicking the “+” in the upper right corner of the floor plan you can zoom in to read company names on reserved booths. 

You can also view an online version of the 2021 Expo Hall Floor Plan with a letter that indicates price.  The letter will appear when you hover your mouse over a booth space. See the Exchange 2021 Booth Rental Fees below.

Features labeled on the floor plan include:  

  • Per a COVID-19 safety protocol, there are separate sets of doors for entering and exiting the exhibit hall.  These are both marked in red at the bottom of the floor plan.  
  • The Grain Entrapment Rescue Demo, which will be used for periodic rescue demonstrations with a grain entrapment trailer.  
  • One lunch lounge, which will contain our daily lunch offerings as well as seating.  
  • Four regular lounges, simply labeled “Lounge,” which will house refreshment breaks and tables/seating as distancing rules allow. Smaller lounges and seating areas may appear as the floor plan evolves.  
  • Four Expo Pods,  curtained-off areas offering hands-on learning opportunities scheduled at various times during the expo. The Pod theme is Mobile Technologies for Grain Facilities.  
  • The loading docks at the top of the floor plan.  
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Last-In/First-Out

The booths between booth 1155 and booth 1460 at the rear of each aisle are designated as last in – first out. Hall Diagram

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Expo Hall Specs

  • These symbols throughout the expo hall represent columns:  
  • The ceiling height varies from 25’-30’.  
  • The floor load is unlimited.   
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End-Caps

The aisles run vertically on this floor plan, so if you reserve a 20 ft. wide exhibit space that is positioned perpendicularly to the vertical aisles, end-cap design rules will apply .

Design Rules

 

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2021 Expo Schedule

Contracts and Services

Exhibitor Kit

Need to order booth furnishings, lead retrieval, electricity, internet, etc?  You can find all the ordering information through the exhibitor kit. All exhibitor contacts received an email with the link to the exhibitor kit. Please contact exhibitorservices@hargroveinc.com with questions.

Click Here To View Exhibitor Kit

Booth Payments

Final payments for booths at Exchange 2021 are due on June 1, 2021. If you have not done so already make sure to submit payment to retain your space.

Material Handling Fees

A copy of the material handling fees schedule for GEAPS Exchange 2021 will be added at a later date.

Insurance

Submitting proof of general liability insurance is a requirement for all exhibitors. Please submit your certificate as soon as possible. If your certificate will expire between then and Exchange, please let us know when we can expect the renewal. Please send all certificates to Julia Kloehn. If you wish to purchase a pre-prepared certificate online, we have arranged this option through John Buttine Insurance Inc.

Please double check that all certificates meet the following requirements:

  • One, the certificate must cover “Commercial General Liability” insurance.
  • Two, the certificate must cover the dates of Aug. 3-11, 2021.
  • Three, the limit for each occurrence must be set at a minimum of $1,000,000.
  • Finally, both GEAPS and Columbus need to be included on the certificate as additional insureds. The language would look like this, Grain Elevator and Processing Society (GEAPS) and SMG, the Franklin County Convention Facilities Authority, and their respective Members, Officers, Directors, Agents and Employees are additional insureds with respect to the insured’s exhibit at the 2021 GEAPS Exchange.”

Contract Rules

Download a copy of the contract rules for GEAPS Exchange 2021.

Logistics

Columbus Union Rules

Download a copy of the Columbus Union Rules for GEAPS Exchange 2021.

Parking

400-500 North High Street Columbus, Ohio 43215

For additional details, visit the Convention Center Parking page.

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Large Equipment Move-In

All large equipment booths must schedule an appointment to move-in.  Large equipment is defined as anything that requires ground unloading off of a flatbed or lowboy, or anything that warrants additional room to unload.

To make an appointment, or see if you qualify to move-in, contact Hargrove by email or at (301) 306-4627.

Marketing Resources

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Marketing Tool Kit

GEAPS has put together a collection of assets for your use in promoting your booth for GEAPS Exchange 2021. Download the GEAPS Exchange 2021 Marketing Kit.

Booth Design Rules

Download a copy  of the booth design rules for use when designing your space at Exchange.

Giveaways

New for GEAPS Exchange 2021 we no longer have a “sample size” rule in place for food and beverage giveaways.

Manage Your Online Profile

The information you list in your online profile appears in our interactive expo floor plan. Attendees can use the floor plan to learn more about your company and see where your exhibit space is located at Exchange.

Exhibitor contacts should have received an email with link to login and update their company online profile. Please contact conferences@geaps.com if you need this email resent.

 

Register Booth Workers

If you are working at a booth for your company, you must register individually.

Each exhibiting company receives two complimentary exhibitor registrations per each 100 square feet of booth space reserved. Additional exhibitor registrations must be purchased at a special reduced rate.

Exhibitors cannot register with Expo discount coupons or Expo-only passes.

Register booth staff here.

On-Site Schedule for Exchange 2021

Large Equipment Move-In

All large equipment booths must schedule an appointment to move-in. Large equipment is defined as anything that requires ground unloading off of a flatbed or lowboy, or anything that warrants additional room to unload. To make an appointment, or see if you qualify to move-in on Tuesday or Wednesday, contact Hargrove by email or at (301) 306-4627.

No Suitcasing Policy

If an attendee who is not officially representing any company showcasing in the Exchange exposition [a company registered as a trade-show exhibitor] is observed to be soliciting business from an attendee who is also not registered as a trade-show exhibitor, in the exposition hall or any other public space or facility under GEAPS’ Exchange show management, or in violation of any provision of this policy, that person will be asked to leave the facility or space immediately. Penalties may also be applied. Observed violations should be reported to GEAPS’ Exposition Services Manager.

GEAPS recognizes that “suitcasing” may also take the form of commercial activity conducted from a hotel guest room; a restaurant, club, or other public place of assembly over which GEAPS has no management control. This policy applies to only GEAPS’ events at venues including sites, facilities or portions of facilities under GEAPS show management to include any event, facility or space reserved by or for GEAPS. Read the full policy.

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Wednesday, Aug. 4, 2021

Set-Up: Large Equipment By Appointment Only

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Thursday, Aug. 5, 2021

Set-Up: Large Equipment By Appointment Only

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Friday, Aug. 6, 2021

Set-Up: 7 a.m. – 5 p.m. Aisle carpet will be laid Friday at 5 p.m., please clear the aisles.

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Saturday, Aug. 7, 2021

Set-Up: 6:30 a.m. – 9:45 a.m. Exhibits must be show-ready by 9:45 a.m.

Hall Open to Exhibitors: 6:30 a.m. – 6 p.m.

Show Open: 11:15 a.m. – 6 p.m.

Lunch: 11 a.m. – 2 p.m.

Welcome Reception: 4:30 p.m. – 6 p.m.

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Sunday, Aug. 8, 2021

Hall Open to Exhibitors: 7 a.m. – 5 p.m.

Show Open: 9:45 a.m. – 3 p.m.

Lunch: 11 a.m. – 2 p.m.

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Monday, Aug. 9, 2021

Hall Open to Exhibitors: 7 a.m. – 7 p.m.

Show Open: 9:45 a.m. – 1:45 p.m.

Lunch: 10:30 a.m. – 1:30 p.m.

Tear-Down: 1:45 p.m. – 7 p.m. Tear-down is not allowed prior to 1:45 p.m. on Monday.

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Tuesday, Aug. 10, 2021

Tear-Down: 8 a.m. – Noon

Register Booth Staff

Learn Alongside Attendees

Take a break from the Expo Hall by attending a GEAPS Exchange education session. Exhibitor registration includes access to all education giving you the ability to learn alongside your customers.

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