Book Your Stay for GEAPS Exchange

9

Important Dates

  • Late April 2021: GEAPS Exchange Hotel Block Opens
  • June 30, 2021: Cancellation Deadline
  • July 16, 2021: Last Day to Book Hotel Reservations in Block
  • Aug. 6-9, 2021: GEAPS Exchange 2021
9

Exchange 2021 Hotel Options

  • Hilton Columbus Downtown – Host Hotel
  • Drury Inn & Suites Columbus Convention Center
  • Hyatt Regency Columbus
  • Sonesta Columbus Downtown

The Get-Acquainted Party on Friday, Aug. 6 will be hosted at the Hilton Columbus Downtown.

Stay close to the action!

The Exchange housing block will open in the end of April 2021.

Exchange Hotel Room Block Is Closed

Housing Information

If you have a question about housing for GEAPS Exchange that’s not here, please reach out to Experient, GEAPS’ official housing management company for assistance.

Customer Service: (864) 342-6382

Attendee Inquiries: GEAPS@maritz.com

Exhibitor Inquiries: GEAPSexh@maritz.com

Official Housing Provider

In order to accommodate the needs of the growing Exchange, and ensure the best experience for attendees, GEAPS partners with a housing management company, Experient.

All hotel reservations and inquiries for Exchange will be handled by Experient, GEAPS’ official housing management company.

Planning Your Arrival

We suggest you arrive on Friday, August 6, 2021 if:

  • This is your first time at Exchange
  • You’re an international attendee
  • You added the Get-Acquainted Party to your registration as an upgrade (Friday at 7 p.m.) 
  • You purchase the Full registration package and plan on attending education sessions Saturday morning 

For Expo-Only attendees we recommend arriving the day before you plan to attend the conference so you’re able to get the most out of your day at Exchange.

Housing Scam Advisory
Please be aware that GEAPS does not contact individuals and/or companies with special deals on accommodations for Exchange.

We have received complaints that unaffiliated companies have contacted attendees and exhibitors offering discounted hotel reservations. These offers are scams; individuals have reported lost deposits and fraudulent activity in connection with these activities.

The only legitimate emails for Exchange lodging will come directly from GEAPS.

Housing Cut-Off Date

The Exchange 2021 room block closes in July 16 2021.

Room reservations that are made before the cut-off date will be confirmed at the above group rates. After the cut-off date, room availability will be based on hotel availability and may not be available at the discounted rate.

Please be sure to make your reservations prior to the cut-off date to guarantee the group rate.

GEAPS Cancellation Policy

Please be aware that our room block cancellation deadline is June 30, 2021.

Any cancellations made after this date will incur a $200 fee per reservation. If you need to cancel or modify your reservation please do so as early as possible. You will be able to modify or change your reservation through our housing link.

After the cut-off date you will need to contact the hotels directly to modify or cancel your reservation.

This cancellation policy is in place to assist GEAPS in managing the housing block, and minimize the risk of paying for unused rooms. Furthermore, our hotel block does sell out of rooms, so cancelling or modifying your reservation early can help ensure all who want a hotel room are able to book one in our block.

Our contracted hotels also have their own individual cancellation policies. Please keep these in mind when planning your trip.

Exhibitor Request-a-Block

Exhibitors looking to secure multiple rooms for their booth workers can use the “Request-a-Block” hotel booking option.

Exhibitors who need to book 10 or more rooms can request their own block of rooms. These rooms will be guaranteed to the exhibitor. Exhibitors can manage the reservations in their block, including the names of booth workers, making changes and cancellations.

Once the housing block has opened, simply follow the housing link and select the option for “10 or more rooms.”

Exhibitors will have the opportunity to adjust the number of rooms in their requested block any time prior to June 30, 2021, any rooms cancelled after this date will be subject to a $200 cancellation fee. Names for all reservations will be required on this date as well. 

We hope this feature will enable our exhibitors to bring larger groups more easily and efficiently to manage their groups’ reservations. We are happy to work with you to determine if “Request-a-Block” is the right choice for your group, or answer any questions you may have. For more information or questions, please contact our Exchange housing partner Experient.

Share This
X