Book Your Stay for GEAPS Exchange
- Oct. 16, 2019: GEAPS Exchange Hotel Block Opens
- Feb. 6, 2020: Cancellation Deadline
- Feb. 20, 2020: Last Day to Book Hotel Reservations
- Mar. 21-24, 2020: GEAPS Exchange 2020
Exchange 2020 Hotel Options
- Hilton Minneapolis: $196 per night
- Hyatt Regency: $196 per night
- Millennium Hotel Minneapolis: $179 per night
The Get-Acquainted Party on Saturday, March 21 will be hosted at the Hilton Minneapolis.
Stay close to the action!
By booking in the Exchange hotel block you are maximizing your networking experience at the conference. A majority of Exchange attendees and exhibitors will be booking at one of the three contracted hotels and there will be many social networking opportunities throughout the week.
The GEAPS official room block has pre-negotiated rates with the closest indoor walking proximity. Click the map to see where GEAPS Exchange and housing block hotels are located. All hotels within the room block are connected to the convention center by skyway.
Exchange Hotel Room Block Is Open
If you have a question about housing for GEAPS Exchange that’s not here, please reach out to Experient, GEAPS’ official housing management company for assistance.
U.S. and Canada: (800) 967-8852
International: (847) 996-5382
Attendee Inquiries: email@example.com
Exhibitor Inquiries: firstname.lastname@example.org
Official Housing Provider
In order to accommodate the needs of the growing Exchange, and ensure the best experience for attendees, GEAPS partners with a housing management company, Experient.
All hotel reservations and inquiries for Exchange 2020 will be handled by Experient, GEAPS’ official housing management company.
Planning Your Arrival
We suggest you arrive on Saturday, March 21, 2020 if:
- This is your first time at Exchange
- You’re an international attendee
- You selected the Full Conference registration package
- You selected the Expo+ One-Day Education package and selected Sunday as your day of education
- You added the Get-Acquainted Party to your registration as an upgrade
The Minneapolis Mixer exclusive VIP event for first time and international attendees begins at 5:30 p.m, and the Get-Acquainted Party begins at 7 p.m.
For all other registration packages we recommend arriving the day before you plan to attend the conference so you’re able to get the most out of your day at Exchange.
Housing Scam Advisory
We have received complaints that unaffiliated companies have contacted attendees and exhibitors offering discounted hotel reservations. These offers are scams; individuals have reported lost deposits and fraudulent activity in connection with these activities.
The only legitimate emails for Exchange 2020 lodging will come directly from GEAPS.
Housing Cut-Off Date
The Exchange 2020 room block closes on Feb. 20, 2020.
Room reservations that are made before the cut-off date will be confirmed at the above group rates. After the cut-off date, room availability will be based on hotel availability and may not be available at the discounted rate.
Please be sure to make your reservations prior to the cut-off date to guarantee the group rate.
GEAPS Cancellation Policy
Any cancellations made after this date will incur a $200 fee per reservation. If you need to cancel or modify your reservation please do so as early as possible. You will be able to modify or change your reservation through our housing link.
After the cut-off date you will need to contact the hotels directly to modify or cancel your reservation.
This cancellation policy is in place to assist GEAPS in managing the housing block, and minimize the risk of paying for unused rooms. Furthermore, our hotel block does sell out of rooms, so cancelling or modifying your reservation early can help ensure all who want a hotel room are able to book one in our block.
Our contracted hotels also have their own individual cancellation policies. Please keep these in mind when planning your trip.
Exhibitors who need to book 10 or more rooms can request their own block of rooms. These rooms will be guaranteed to the exhibitor. Exhibitors can manage the reservations in their block, including the names of booth workers, making changes and cancellations.
Once the housing block has opened, simply follow the housing link and select the option for “10 or more rooms.”
Please note that exhibitors will be responsible for filling a minimum number of the agreed-to number of rooms in their block. This amount will be 80 percent of the requested block.
This policy is based on same percentage that GEAPS is contractually responsible for fulfilling with each hotel. If the exhibitor fails to fill the agreed upon number of rooms, they will be subject to fees. Please consider the number of rooms you will need carefully!
Exhibitors will have the opportunity to adjust the number of rooms in their requested block any time prior to Jan. 31, 2020. Names for all reservations will be required on this date as well.
We hope this feature will enable our exhibitors to bring larger groups more easily and efficiently to manage their groups’ reservations. We are happy to work with you to determine if “Request-a-Block” is the right choice for your group, or answer any questions you may have. For more information or questions, please contact our Exchange housing partner Experient.