Book Your Stay for GEAPS Exchange

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Important Dates

  • May 2021: GEAPS Exchange Hotel Block Opens
  • July 2021: Cancellation Deadline
  • July 2021: Last Day to Book Hotel Reservations in Block
  • Aug. 6-9, 2021: GEAPS Exchange 2021

Stay close to the action!

The Exchange housing block will open in May 2021.

Housing Information

If you have a question about housing for GEAPS Exchange that’s not here, please reach out to Experient, GEAPS’ official housing management company for assistance.

U.S. and Canada: (800) 967-8852

International: (847) 996-5382

Attendee Inquiries: geaps@experient-inc.com

Exhibitor Inquiries: geaps_exh@experient-inc.com

Official Housing Provider

In order to accommodate the needs of the growing Exchange, and ensure the best experience for attendees, GEAPS partners with a housing management company, Experient.

All hotel reservations and inquiries for Exchange will be handled by Experient, GEAPS’ official housing management company.

Planning Your Arrival

We suggest you arrive on Friday, August 6, 2021 if:

  • This is your first time at Exchange
  • You’re an international attendee
  • You selected the Full Conference registration package
  • You selected the Expo+ One-Day Education package and selected Saturday as your day of education
  • You added the Get-Acquainted Party to your registration as an upgrade

The Columbus Mixer exclusive VIP event for first time and international attendees begins at 5:30 p.m, and the Get-Acquainted Party begins at 7 p.m.

For all other registration packages we recommend arriving the day before you plan to attend the conference so you’re able to get the most out of your day at Exchange.

Housing Scam Advisory

Please be aware that GEAPS does not contact individuals and/or companies with special deals on accommodations for Exchange.

We have received complaints that unaffiliated companies have contacted attendees and exhibitors offering discounted hotel reservations. These offers are scams; individuals have reported lost deposits and fraudulent activity in connection with these activities.

The only legitimate emails for Exchange lodging will come directly from GEAPS.

Housing Cut-Off Date

The Exchange 2021 room block closes in July 2021.

Room reservations that are made before the cut-off date will be confirmed at the above group rates. After the cut-off date, room availability will be based on hotel availability and may not be available at the discounted rate.

Please be sure to make your reservations prior to the cut-off date to guarantee the group rate.

GEAPS Cancellation Policy

Please be aware that our room block cancellation deadline is July, 2021.

Any cancellations made after this date will incur a $200 fee per reservation. If you need to cancel or modify your reservation please do so as early as possible. You will be able to modify or change your reservation through our housing link.

After the cut-off date you will need to contact the hotels directly to modify or cancel your reservation.

This cancellation policy is in place to assist GEAPS in managing the housing block, and minimize the risk of paying for unused rooms. Furthermore, our hotel block does sell out of rooms, so cancelling or modifying your reservation early can help ensure all who want a hotel room are able to book one in our block.

Our contracted hotels also have their own individual cancellation policies. Please keep these in mind when planning your trip.

Exhibitor Request-a-Block

Exhibitors looking to secure multiple rooms for their booth workers can use the “Request-a-Block” hotel booking option.

Exhibitors who need to book 10 or more rooms can request their own block of rooms. These rooms will be guaranteed to the exhibitor. Exhibitors can manage the reservations in their block, including the names of booth workers, making changes and cancellations.

Once the housing block has opened, simply follow the housing link and select the option for “10 or more rooms.”

Please note that exhibitors will be responsible for filling a minimum number of the agreed-to number of rooms in their block. This amount will be 80 percent of the requested block.

This policy is based on same percentage that GEAPS is contractually responsible for fulfilling with each hotel. If the exhibitor fails to fill the agreed upon number of rooms, they will be subject to fees. Please consider the number of rooms you will need carefully!

Exhibitors will have the opportunity to adjust the number of rooms in their requested block any time prior to July 2021. Names for all reservations will be required on this date as well.

We hope this feature will enable our exhibitors to bring larger groups more easily and efficiently to manage their groups’ reservations. We are happy to work with you to determine if “Request-a-Block” is the right choice for your group, or answer any questions you may have. For more information or questions, please contact our Exchange housing partner Experient.

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