Exhibitor Resources

The Exhibitor Console is your one-stop-shop for managing your exhibitor profile, adding marketing materials to your virtual booth, and managing leads. We’ve added additional resources below to help you make the most out of your virtual conference booth.

Login using the same email address you used to reserve your booth, and the same password as what you received in your exhibitor registration confirmation.

Make the Conference a Success

Get found by more attendees by being a featured stop on the attendee scavenger hunt, spotlight your company with a product demo, or increase your visibility with a sponsorship.


Check out the key dates leading up to the conference.


Your complete step-by-step guide to getting ready for the conference.


Materials you’ll need to upload, including assets for promoting the conference.

Important Conference Dates

January 26, 2021

Product demo information due to GEAPS

January 31, 2021

Floorplan created

February 4, 2021

Pre-scheduled appointment system opens

February 8, 2021

Registration early bird deadline

Cancellation deadline for full refunds

February 10, 2021

Exhibitor profiles live for attendees

Pre-scheduled appointment system closes

February 22, 2021

Preview night, 3-4 p.m. CST

February 23-25, 2021

GEAPS Exchange Online Conference

Get Ready Guide

Step 1

Available to complete after reserving your booth.

Set Up Your Profile

  • Complete your company profile
  • Add your logo
  • Upload your marketing materials
  • Include search terms
  • Add your products or services

Attendees can start to browse exhibitor profiles starting February 8. View the User Guide and video to learn more.

Customize Your Virtual Booth

  • Add tag lines
  • Upload graphic for your promotional video
  • Upload promotional video
  • Select a booth color
  • Add a clickable banner

View the User Guide and video to learn more.

Step 2

Available to complete after February 4

Set Up Appointments

  • Set up scheduled appointments, giving attendees the ability to request appointment times with you
  • Set up an on-demand meeting times for the time your booth will be staffed during the conference

Learn all about how appointments work on the conference platform with our User Guide, video about scheduled appointments or the video about on-demand appointments.

Step 3

Available to complete in February

Virtual Leads

  • View details of attendees who have viewed your exhibitor details or added your booth to their favorites

View the User Guide or video to learn more.

Scavenger Hunt Participants

  • Set up your qualifying questions

View the User Guide or video to learn more. Interested in participating in the scavenger hunt? Email Brittany for more information and availability.

Step 4

Tips for success during the event.

Virtual Sessions

  • Prepare for giving your presentation.

View the User Guide to learn more.

Messages During The Conference

  • Prepare for connecting with attendees

View the User Guide or video to learn more.

Marketing Assets

Event Description

Here is an official event description for your use in promoting the conference.

Sponsorship Opportunities

Make the most of the conference and be sure to stand out by taking advantage of our various sponsorship opportunities.

Template for Inviting

Inviting your customers to attend the conference is easy with this pre-written template. Download the header graphic here.

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